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CanadaEvery File Encrypted. Every Screen Watched. Every Time
When you share payroll records, IRS credentials, and client tax filings with an outsourcing firm, a policy document isn't enough. Here's exactly how we protect it.
Why Data Security Matters the Most
You're handing over your most sensitive financial records. That demands more than a checkbox.
Outsourcing accounting means sharing IRS credentials, payroll data, corporate returns, and your clients' personal financial information. A generic privacy policy leaves too much to chance. You need a firm that treats your data with the same discipline US financial law demands — and builds infrastructure around it from day one.
- Every client gets one dedicated accountant — who passes background verification before touching a single file.
- Every client gets one dedicated accountant — who passes background verification before touching a single file.
- Role-based access control — means only your assigned accountant can open your records — no exceptions, no overrides
- All transfers travel over end-to-end TLS 1.3 encryption. Nothing moves unprotected. How we protect your data
Committed to Canadian & International Security Standards
Security Architecture
Six overlapping controls. One failure can't breach the whole stack.
Each layer addresses a different attack surface. Together, they leave no single point of failure.
Physical access control
Biometric entry, 24/7 CCTV, and visitor logs on every operational floor. No unauthorized person sets foot inside.
Dedicated on-premise servers
We own the hardware. Your data lives on servers we control exclusively — not AWS, not Azure, not a shared cloud.
MFA and role-based access
Multi-factor authentication on every staff account. Each person sees only the client files assigned to them, nothing else.
End-to-end encryption
AES-256 at rest, TLS 1.3 in transit. Files move through secure portals — never email, never consumer file-sharing tools.
Verified, dedicated staff
Background checks before any file access. Confidentiality agreements are contractual obligations, not suggestions.
Audit trails and monitoring
Every file action is timestamped with a user ID. Real-time intrusion detection and quarterly audits keep our posture verified, not assumed.
Our Infrastructure
We own the servers. That's not normal in accounting outsourcing — it should be.
Most outsourcing firms rely on a shared public cloud. We don't. Aone runs its own on-premise server infrastructure, giving us total control over availability, security, and performance.
Dedicated hardware, zero co-mingling
Your files never share a server with another organization's data. We own it, we monitor it, we control who touches it.
Redundant power, zero downtime
The diesel generator and UPS backup keep operations running during any power outage, day or night. .
Daily encrypted backups
Automated daily backups with off-site encrypted replication. Full restoration with minimal recovery time if the worst happens.
Round-the-clock threat detection
Automated alerts for unusual access patterns, failed logins, or suspicious activity — responded to within minutes, not hours.
Every team member reports to the office. No hybrid. No exceptions.
Remote work creates attack surfaces no policy document can fully seal — home networks, personal devices, unmonitored screens, shared living spaces. We eliminate them entirely by keeping all work inside a single, access-controlled, surveilled facility.
No WFH Policy
Why No Work-From-Home Means More Security for You
Remote work introduces variables that cannot be controlled — unsecured home Wi-Fi, personal devices, shared living spaces, and unmonitored screen visibility. We completely eliminate those vulnerabilities.
No Home Networks
Staff connect only through our enterprise-hardened office network. Home internet is a known attack surface; we don't touch it.
Company-issued Devices Only
Every machine accessing client files is company-owned, encrypted, and protected with endpoint antivirus. Personal devices are prohibited on the floor.
Every Screen is Visible
CCTV covers every workstation. Screen photography, shoulder-surfing, and internal misconduct have nowhere to hide.
Controlled Exit Protocol
No USB drives, no personal phones on the floor, no unauthorized printing. Your data doesn't leave our environment in any form.
Secure Onboarding Process
Getting Started — How Our Process Works?
Four steps from first contact to active engagement — fully auditable throughout.
Sign the NDA and Data Agreement
Before any credentials are shared, both parties sign a comprehensive NDA covering usage, access, retention, and deletion protocols.
Transfer Via Secure Portal
All documents come through our encrypted, access-logged portal. Every transfer is timestamped and attributed to a named user. No email. No shared drives.
Dedicated Team Assigned
One accountant or a small team is assigned exclusively to your account with RBAC permissions scoped precisely to your files only.
Delivery and secure deletion
Deliverables sent via secure portal. Upon your instruction, the raw data is purged from our systems and confirmed in writing to you.
Built to USA Privacy Standards
At Aone Outsourcing, our security practices are designed in accordance with Canadian privacy requirements and internationally recognized security frameworks, helping CPA firms and businesses protect sensitive financial data with confidence.
Ready to outsource your accounting without the worry?
Book a free 30-minute call. We'll walk you through our security setup, answer every question you have, and share our full data processing agreement, before you hand over a single file.