Responsibilities:

Key responsibilities:

• Review all supplier invoices being duplicated.
• Review the suppliers who are sending their invoices to the wrong mailbox, some may transact across multiple systems. Contact the supplier and go over the correct procedure
• Review the invoices coming into the Accounts Payable mailbox, if incorrect reach out and talk through the process to ensure the process is understood
• Review aging intercompany invoices and follow up to resolve
• Review invoices coming in that require a large number of touches. Investigate route cause and mitigate action to ensure future invoices pass through quickly
• Review the PO policy with the business and vendors to ensure adherence
• Partnering with operations as the ‘go-to’ for all invoice and payment enquiries
• Matching, batching, and coding of invoices and posting to the general ledger
• Reconciling vendor statements and processing vendor payments
• Following up on outstanding Purchase orders with internal staff
• General Project Administration duties as required
• Closing the processing period and running the month-end trial balance
•  Assisting the Development team with actual monthly spending and forecasting
• Actioning queries from external suppliers and internal stakeholders in a prompt and friendly manner
• Preparation of weekly/EOM/end-of-quarter reporting package
• Identify and correct any errors and system issues that arise
• Compliance checking of all payments to ensure internal controls adhere too
• Contributing to key process improvement projects as required
• Ad-Hoc Duties as requested